Fleet Specialist, South Africa

Key Duties & Responsibilities

Fleet Management

• • Develop and implement a comprehensive fleet management strategy and policies

• • Oversee the acquisition, maintenance and disposal of fleet vehicles

• • Ensure vehicles are maintained in accordance with manufacturers’ specifications and company standards

• • Coordinate with vendors for vehicle servicing, repairs and procurement of parts

• • Ensure cost-effective negotiation of all vehicle repairs/maintenance quotations from vendors in line with procurement price guidance

• • Manage and oversee fuel card management

• • Manage third-party drivers

Operational Efficiency

• • Implement efficient processes for scheduling, dispatching and tracking vehicles

• • Monitor and analyse fleet performance, including fuel consumption, insurance & licencing, vehicle utilisation and maintenance costs

• • Ensure compliance with all local, state and federal regulations related to fleet operations

• • Develop and implement fleet policies and guidelines to company vehicle usage

• • Operationalise the Pool Car Usage Guideline and ensure compliance by all employees

• • Manage relationships with suppliers and service providers including negotiating contracts whilst ensuring service quality

Safety and Compliance

• • Develop and enforce safety protocols for vehicle operation and maintenance

• • Conduct regular safety training sessions for Field Engineers and other company designated drivers on safe driving practices and vehicle care

• • Generate and maintain accurate records of vehicle inspections, incidents and accidents. Budget Management

• • Prepare and manage the fleet budget, ensuring cost-effective operations

• • Identify cost-saving opportunities and implement measures to reduce operational expenses

• • Generate reports on fleet expenses, including fuel, maintenance and repairs

Traffic Fine Management

• • Develop and implement a process for monitoring and tracking traffic fines incurred by fleet vehicles

• • Establish a system to review and verify traffic fines, ensuring accuracy and timely payment

• • Coordinate with the relevant departments or local authorities to resolve any disputes related to fines

• • Maintain a comprehensive database of all fines, including payment status, dispute outcomes and deadlines

• • Ensure that drivers are held accountable for their actions, with clear communication about traffic fines and consequences.

• • Educate drivers on road safety and the importance of adhering to traffic laws to minimise fines

• • Allocate costs associated with traffic fines to specific departments or individuals, as appropriate, for accountability.

Minimum Qualifications 

• • Bachelor’s degree in Logistics, Business Administration, or a related field

• • Minimum of 5 years of experience in fleet management or a similar role

• • Strong knowledge of GPS tracking systems

• • Excellent organisational and problem-solving skills

• • Ability to manage multiple tasks and prioritise effectively

• • Strong communication and interpersonal skills

• • Valid driver’s license and clean driving record

• • Familiarity with the regulatory environment related to fleet operations in South Africa is advantageous

• • Meticulous attention to detail in managing the vehicle records, safety checks and compliance records

Experience & Skills

• • Identify and rectify data inconsistencies and errors within the organisation’s databases

• • Conduct thorough data analysis to identify patterns, trends and discrepancies

• • Collaborate with cross-functional teams to understand data requirements and rectification needs

• • Develop and implement data rectification strategies, procedures and best practices

• • Utilise data management tools and software to clean, validate and correct data

• • Perform data audits to ensure data accuracy and adherence to quality standards

• • Work closely with stakeholders to resolve data-related issues and provide timely updates

• • Maintain comprehensive documentation of rectification activities, processes and outcomes

• • Monitor data quality metrics and generate reports to track progress and identify areas for improvement

• • Stay up to date with industry trends and advancements in data management techniques

Attributes

• • Client focused, relationship builder

• • Integrity, honest with high ethical standards

• • Boundless, passionate and flexible

• • Personal excellence, accuracy and attention to detail

• • Collaborative, achieve results through teamwork and partnerships

• • Strong analytical skills and ability to collate and interpret data from various sources

• • Excellent English language communicator with a natural aptitude for dealing with people

• • Excellent network diagnostic and problem-solving skills

    How to apply

    Interested candidates are encouraged to apply by submitting their updated CV including three referees. The deadline for application is on or before 26 February 2025. Applications should be sent to [email protected] indicating the job position in the Subject Line.